Although each company is unique and has its own systems, there is one thing that they all have in common right now: the growing number of remote employees. The most experienced administrators are venturing into unfamiliar territory and may find it challenging to handle these employees.
Many companies have turned to HR systems such as Cezanne in response to these challenges. For organisations that are not well-equipped to function remotely, this abrupt change in how people work could be a tricky operation. If your company is in the midst of this transformation, this article will explain what HR software is and how it can benefit your remote working experience.
How HR Systems Can Help Workers Meet Remote Working Demands
Even before the COVID-19 pandemic, the need for remote working opportunities had increased in popularity. For some workers, the ability to work from home may have been one of a few perks; however, COVID-19 has only made it clearer for organisations that remote working is no longer a choice but a necessity in to respond to the crisis’ wide range of challenges rapidly.
This is easier said than done; keeping track of employees while they are not in the same building can be nearly impossible.
Maintain your health
Health, work, wealth, and family concerns have all increased in the light of a pandemic, and anxiety is spreading across the globe.
Management and HR are responsible for their employee’s well-being, and this should continue even though they are not physically present. While managers may use video conferencing and emails to inquire about how employees feel, they seldom deliver candid input. HR systems can generate surveys that employees can fill out and analyse to see who may need resources or just a friendly ear, whichever works better for them.
If employees are concerned about any stigma associated with the issue, these surveys may be conducted anonymously. HR departments should look for patterns and see if there is a connection between departments. This can be remedied by providing assistance to those regions, reorganising teams, or providing in-depth services to assist.
Ease the hiring process
Businesses will begin to gain an accurate understanding of their willingness to enable the organisation to flourish as constraints are gradually removed, and we slowly return to “natural.”
Recruitment isn’t easy, and doing so from afar can be even more difficult. HR systems allow open positions to be advertised on a variety of sites at the same time. Applicants can be categorised based on their performance, and automatic notifications sent to inform them of their application status.
After a qualified applicant has been selected, they can log into their own system portal to complete new-starter applications, including emergency contact information and bank account information for payroll. These portals can store team information so that new employees can get a sense of their department, who their superior is, and what knowledge each colleague possesses, so they know where to go with any questions or issues.
Workplace culture is critical for employee retention, and it can be difficult to get a sense of it and form workplace relationships remotely. These portals can make relationship-building simpler for the recruit and offer a short description of each personality and their hobbies and likes.
It may be challenging to keep everyone informed when operating from home, but you must make every effort to communicate with your team members. Daily or weekly video calls are beneficial during this period because they not only allow you to recreate meetings that you previously had in person, but they also give your team a sense of normalcy.
Use this opportunity to check in with the staff, not just about their jobs and ongoing programs but also about their health.
It’s not just the health consequences of COVID-19 that have us concerned; hearing stories of employers needing to cut costs or friends and family members losing their employment has many workers concerned about their own jobs.
Being frank about the state of your business, whether good or bad, can make a big difference. Staff will be more willing to put in extra effort if they are aware that certain elements are struggling. If the company is doing well, it allows them to keep their expectations high and gives them peace of mind for the time being.
Providing Borderless Support
Workers are not only dispersed around their home countries, but foreign companies are now faced with the challenge of maintaining multinational offices, with travel restrictions preventing them from physically appearing for support and advice regularly.
This can be extremely complicated, particularly when offices are located in different time zones. Choosing an HR software provider with a global reach ensures that the same software and communication methods are used in all offices. Consistency in the company would make management easier and enhance collaboration and data sharing. This is easier said than done; keeping track of employees and employee screenshot monitoring while they are not in the same building can be nearly impossible.