Education

How to Collaborate with Your Team When Working Remotely

As a team manager, it is essential to establish efficient ways to collaborate among the team members. At times, team managers encounter many restrictions that deny them a one-to-one meeting with their team members. Consider the case of a pandemic. Coronavirus imposed restrictions that almost brought everything to a halt. Among the restraints imposed include cessation and the stay-at-home rule. It meant a problematic reach-out to different groups who extensively relied on collaboration to handle various duties. Working in remote is now at its peak. However, working in remote areas may bring about challenges that can result in failing to meet specific work objectives when not taken care of. Writingjobz.com has some of the critical tips to help any team manager collaborate with a remote team.

Four pillars are efficient enough to promote effective collaboration between a team manager and a remote team. They include:

  • Schedule specific and regular communication periods
  • Rhyme with the current technology requirements
  • Proper expectation management
  • Maintenance of high-performance standards
  • Regular communication periods 

Communication is a greater necessity when communicating with various teams located at different remote locations. Several strategies are critical to ensure regular communications between team members. For instance, the team managers have multiple options to create a communication routine with each remote member. One of the most comfortable options to build reliable communication is to ensure regular video meetings with team members. Many video conferencing or communication platforms support communication between various remotely located personnel. Therefore, the team manager can identify one of the most potent video communication platforms or applications and let each team member understand it in advance. For additional help using a teleprompter can be also helpful. And within the app like Zoom, you can have it within the app. Zoom has some nice features like integrating with a zoom teleprompter app. That’s very useful.

Another crucial strategy is to ensure daily syncs as a central checkpoint. Daily syncs will enable individuals to share their day-to-day tasks and update their progress in various tasks. They can also learn from their individuals’ progress and estimate the rate within which a given work should occur. The day to day syncs also enables members to understand where assistance is critical. Other essential virtual meetups include weekly progress meetings, which entails discussing progress at the team level. One-on-one bi-weekly meetings are also necessary. They enable team leaders to meet each member to share their concerns, problems, etc. Each session should have a plan as it helps each member prepare without time wastage properly.

  • Prepare an inventory of the tech stack of the team. 

Technology is critical in different ways. For productivity in remote teams, technology is a vital aspect. Therefore, it is essential to understand the current state of each team member tech-wise. In achieving the technology needs, the team manager should prepare a list of its hardware and software. It is also essential to include the requirements and highlight some of the necessities provided. Some of the remote teams’ technological needs include video conferencing software, task management, communication applications, remote desktop or laptops, etc. Among all these requirements, the organization can provide some for each team member. The key idea here is to establish a list with proper technological requirements such as applications, hardware, and software.

  • Prepare realistic expectations

Unrealistic expectations might likely lower the expectations of each team member. It is critical to prepare a list of realistic and achievable expectations from each member. Remember, the art of working at home is new to some of the team members. Therefore, not everyone is okay working at home. Some may find a difficult time to adapt to working remotely. Working from home comes with many challenges that are limited to loneliness and motivation and a further extension of struggling with new working areas. Some of the critical tips that will help in preparing realistic expectations include:

Understanding the learning curve to master the usable tools

  • Encourage sharing of personal difficulties
  • Understand that the setting of some homes isn’t optimized for working from home
  • Prepare clear instructions and descriptions for each task
  • Adopting team-building exercises
  • Maintaining high standards 

It is essential to maintain high-quality standards even in remote working. Every team member should be responsible enough and account for each task they undertake. However, it doesn’t depict that you have to pressurize each team member with high productivity standards. It also doesn’t necessarily mean dictating frequent responses because it can result in conflicts and loss of interest by some members. The culture of association and engagement is also essential to keep every member moving with morale. Remember to hold each member accountable respectably. You can achieve that by ensuring that everyone agrees with the set targets, ensures precise tasks with clear deadlines, provides a clear description for each job, ensures consistent feedback, and gives credit where due.

Conclusion

Collaboration between small groups is generally possible. However, to achieve it, team members in conjunction with the team managers should agree on a set of goals.

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